When you’re involved in a task or a person, you may be more likely to enjoy a meeting. However, this can also be a reflection of your mindset and how you view meetings. Different people will enjoy meetings in different ways, and by following these tips, you’ll be able to maximize the use and interest in meetings. Here are five ways to make your meetings more interesting and enjoyable:
Relaxing in meetings can help you perform at your best
While it may seem like a foreign concept, relaxing in meetings can have many benefits. A relaxed mind can help you concentrate better, listen to others and speak more clearly. Meeting anxiety can make it hard to hear the point of others and can prevent you from giving your full contribution. By relaxing, you will be able to focus on the task at hand, instead of dreading the next one. Relaxing in meetings can also increase your confidence.
Many people who are nervous don’t want to stand out, so they avoid looking like they’re nervous. This can make you appear a little strange in a meeting, Zoom call, or conference room. It’s completely normal to feel nervous before a meeting, but you have to overcome your fear of being a distraction. If you’re nervous, try focusing on your breathing. Try to focus on your breath, and take small deep breaths. Your nervousness will gradually vanish.
Tips for a successful meeting
Planning a meeting? Many organisers struggle to organise meetings in a smooth, time-efficient way, but there are some steps you can take to avoid common meeting mistakes. To start, email participants at least the night before the meeting to inform them of the purpose, agenda and stationary requirements. If possible, send background information about the meeting’s subject so that they can prepare for it. Whether the meeting is a formal presentation or an informal discussion, it is vital to communicate all of the details to your participants before the meeting.
Whether the meeting is virtual or in person, it is crucial to note down all decisions made, any action points agreed upon, and any feedback that you receive. This is one way to gauge the effectiveness of your meeting, and can be easily done through feedback. Try utilizing a shared Confluence page or Trello board for notes. And make sure to follow up on any actions that were agreed upon. This way, you can improve the notes in the future.
Avoiding tangent ideas
You may have heard of the term “tangent,” but did you know that it’s the opposite of an idea? This type of conversation diverges from the original topic or course and can derail a meeting. The best way to avoid tangents is to stop them before they get out of control. One effective way is to use a phrase, such as “Tangent Alert,” to warn everyone that they’ve gone off topic.
Changing the camera focus
Changing the camera focus while enjoying a video meeting is now easier than ever. Simply switch to Smart Focus to remove more than 70 percent of the background. It tracks your head and shoulders and automatically adjusts its focus to your movements. This feature is available on both desktop and mobile platforms. You can also enable Smart Focus by default when you start your video. Smart Focus is also available in the pre-meeting setup screen.
Creating a positive atmosphere in a meeting
To make your meeting as enjoyable as possible, you should avoid inviting people who are not necessary. This is a great way to keep the meeting on track and will help your team think of new ways to solve problems. Remember to avoid changing things just for the sake of change, however. Rather, judge the tenor of the meeting before introducing an energizer or icebreaker.
When you plan a meeting, you should always have a clear agenda. You can put this agenda at the beginning or at the end of the meeting, but remember to prioritize important topics and keep it short and sweet. This way, people will be more focused and more productive while in the meeting. Also, it is important to establish a good rapport with your team members. A leader should listen to the team members and encourage collaboration whenever possible.