How to Prepare a Shipping Invoice

A Shipping invoice is a document stating the fundamental terms and conditions governing the payment of the shipment. It must include the total number of items to be transported, the overall net and gross quantities, as well as the mode of transportation used. The mode of transportation may be air, sea, or land. The total amount of the shipment must also be indicated, as well as its commercial value. These are some of the most important factors to keep in mind when preparing an invoice.

Shipper invoice

A Shipper invoice consists of various information such as the name of the company, its logo, contact details and terms of sale and delivery. The invoice also includes details about the items shipped, such as the quantity and unit price of the goods, the price of the total amount, and taxes and miscellaneous charges. The invoice should also show the date of shipment, if applicable, and whether the customer prepaid for the shipment. This is a legal document that should be checked carefully to ensure that it meets the required requirements.

The shipping invoice is a vital document in the commercial process. It identifies the goods being shipped and the value of these goods. Once the shipment reaches its destination, it is assessed by customs and other relevant authorities. Often, it serves as a proof of purchase and can also be used for insurance claims. Ecommerce businesses rely on shipping operations to keep track of orders and manage their logistics. But as their volume and number increase, these operations get increasingly complex. Shipper invoices are crucial to tracking orders across multiple carriers and are a vital part of the ecommerce process.

Bill of lading

The bill of lading is an important document that represents the legal ownership of goods shipped by sea. It serves as a receipt for goods loaded on a ship and also serves as proof of shipment for insurance purposes, customs, and contract completion. A bill of lading is also a key document for INCOTERMS (International Commercial Terms). Among these are CFR, or cost and freight, and FOB, or free on board.

A bill of lading can be either on-board or received-for-shipment. The former type of bill of lading is issued when the goods are physically loaded on a ship. The latter type of BL is issued by a freight-forwarder either at the depot or port. It is a common practice to use the latter type during shipping because it is easier to deliver the documents quickly. However, these bills are not accepted as payment methods.


If you sell goods, you may find Incoterms on your shipping invoice. These are terms that a seller uses when shipping goods overseas. The Incoterms ‘deliver’ and ‘accept’ are important to know as they regulate how the parties handle the logistics chain. The Incoterms ‘deliver’ and ‘accept’ both require the seller to make the goods available to the buyer once they have been loaded. Once the goods have been loaded, the seller must deposit the bill of lading with the buyer or via a bank to complete the transaction. This is an important clause that protects the seller because the buyer has no obligation to pay until the goods have been placed alongside the ship.

When you sell goods overseas, you may not need to use Incoterms, but you may want to use them. They can help clarify who will pay for what and simplify the transfer process. Cultural differences and language barriers are common in international trade. Using Incoterms on your shipping invoice can help to make the process easier and smoother. For new importers, it is wise to consider working with a freight forwarder based in China.

Service level

Every transaction has a default Service Level, which is “regular”. By adding Service Levels, you can set a different fee for each. By default, every transaction has a Service Level of “regular.” To change this amount, you must add the Service Level to the appropriate request pages. The following example shows how to add Service Levels to shipping invoices. After setting up Service Levels, you can easily create a new line item and include it on the shipping invoice.

Shipping invoices specify the goods and materials of the shipment. They also indicate the weight and dimensions of the shipment. Specialty shipping services, handling fees, and other surcharges may also be listed on a shipping invoice. The service level on a shipping invoice reflects the choice that the shipper made regarding the shipping service, including the speed and destination. Depending on the size and weight of the shipment, the shipping company will charge different levels of service.